SoP

Online classes-SoP

Paavai Engineering College

(Autonomous)

Standard Operating Procedure(SOP) for On-line classes

Instructors’ SOPs for Online Classes

Following are the guidelines for the instructors of PEC for taking online classes, vivas and live discussions.

General Guidelines:

Department wise Proper Time Table of the upcoming online classes must be submitted to the Principal.
All faculty members must login 5 minutes before the commencement of the classes.
All students must also be asked to login 5 minutes before the commencement of the classes; late entry of students must be discouraged by the teachers except in case of technical issues.
All online classes shall be monitored by the HODs/Competent Authorities any time.
Always start your online class/meeting at the exact time communicated to students.
In your first class, briefly introduce the tools for online classes (e.g., Micro-soft teams, Google Classroom, Meet, Zoom) and the SOPs to the students. Ensure that they are connected with working audio/video and registered in the Google Classroom.
Get proper hands-on experience of using the tools for lecture delivery.
Ensure to take regular online classes as per the defined schedule/timetable.
Always use a quiet room/place for live lectures/meetings to ensure better audio quality. A good quality headset having a mic is recommended.
For better video quality, use a room with appropriate lighting.
All PPTs and notes that are to be shared with the students must be of good quality and highly relevant to the syllabus
Ensure a reliable and fast internet connection for the smooth delivery of lectures.
In case of receiving any emergency call on your phone, make sure to turn off your audio and video of the live lecture.
Turn off the microphones/camera of each student upon their entry to avoid background noise.
Do not forget to take attendance of in the online class.
Assign small-group activities and group projects to students for increasing their interest in online classes.
Wait for a while when sharing your presentation slides, images, files or video to ensure they are synchronized with you.
Provide the course material to students on time. In particular, upload your presentation slides (voice recorded slides, if available) one week prior to the scheduled live lecture
Make sure that all extra applications are closed during your live lecture/meeting to ensure good quality of audio/video.
In addition to the above interactive classes, faculty members must also record good quality lectures well in advanced as instructed earlier.
Department wise one online class co-ordinator need to be nominated who will help all other faculty members in conduction of the classes and also submit daily academic report of Conducted online classes, topics covered student attendance to the undersigned.